Automation
The tasks that come back every week now run by themselves.
Kibernai automates the tasks that come back every week for the self-employed and small businesses in Geneva and French-speaking Switzerland: replying to enquiries, quotes, chasing unpaid invoices, appointment reminders, filing documents. We connect the tools you already use, and you keep the final say on what matters. The result: less data entry, fewer things forgotten, and more time for your actual work.
30 minutes. No commitment.
- New prospect
- Customer record created
- Reply email
- Reminder for you
- Quote prepared
- Follow-up
- Due date passed
- Polite reminder
- Second reminder
- You get notified
- Payment received
- Invoice filed
- Online booking
- Added to your calendar
- Confirmation
- Reminder the day before
- Appointment
- Review request
What we often hear.
- I spend my evenings on quotes, invoices and reminders.
- One enquiry comes in by email, another on WhatsApp, and sometimes I miss one.
- I chase unpaid invoices when I remember, which is often too late.
- I keep copying the same information from one file to another.
- Customers forget their appointment, and the slot is lost.
What you get
What we set up for you.
- Every enquiry gets an answer
By email, through a form or on WhatsApp, every enquiry is logged in your customer file and gets a clear first reply, even in the evening. Nothing slips through.
- Quotes ready to approve
The quote is prepared from your rates and the enquiry. You read it, adjust it if needed and send it.
- Reminders that go out on time
Unanswered quotes, unpaid invoices: a polite reminder goes out at the right moment, and you are told if nothing happens.
- Appointments nobody forgets
Instant confirmation, a reminder the day before: fewer missed appointments and fewer pointless calls.
- Documents that file themselves
Incoming invoices, receipts and contracts are filed in the right folder, under the right name. You find what you need without searching.
- Tools that talk to each other
Email, calendar, Excel, invoicing software: your tools share information. No more copy and paste: enter something once and it shows up wherever it is needed.
Examples
Three common starting points.
- 01If people keep asking you the same questions
Opening hours, lead times, documents to bring: we prepare clear answers with you, and they go out on their own, even in the evening. You only handle the enquiries that really need you.
- 02If your customers are scattered across several files
A spreadsheet, emails, a notebook: we bring everything together in a single, up-to-date customer file. Each new enquiry is added on its own, with its history.
- 03When a document is always missing from the file
A polite request goes out on its own, listing exactly what is missing, followed by a reminder if nothing arrives. You can see where each case stands.
How it works
Four steps, no surprises.
- 1We take stock together
30 minutes, free and with no commitment. Tell us what takes up your time, or what is missing.
- 2You receive a written proposal
What we will do, by when, and a fixed price. You decide in your own time.
- 3We set it up
You carry on with your work in the meantime. Nothing to pay before going live.
- 4You see the difference
We follow the results with you. Everything belongs to you, with no commitment.
Questions
What people often ask us
Do I have to change my software?
No. We start from what you already use: email, calendar, Excel, WhatsApp, your invoicing software. We only suggest a new tool if it really saves you time.
What if the automation gets it wrong?
You keep the final say on what matters: a quote, a delicate reminder or an unusual reply waits for your approval before it goes out. And before anything goes live, you approve each step.
Is it worth it if I work alone?
Often even more so: on your own, every evening spent on admin is taken from your work or your rest. We start with the task that costs you the most time, without changing everything.
How long does it take to set up?
It depends on the tasks and the tools to connect. We usually start with a single task, the one that takes up most of your time. The exact timeline is in the written proposal, along with the price.
What happens to my data?
It stays yours: never sold, never used to train an AI. Everything we set up belongs to you, and you keep access to your tools.
How much does it cost?
It depends on the tasks to automate and the tools to connect. After the free 30-minute call, you receive a fixed price in writing, and there is nothing to pay before going live.
Find out what could run by itself in your business.
In 30 minutes, we go through a typical week with you: enquiries, quotes, invoices, appointments. You then know which task to automate first. Free and with no commitment.
- Free and with no commitment
- Call back within 2 working days
- Your answers are never sold